Property Management Software
Everything All In One Place
One of the things we wished we’d incorporated into our business right from the start was some decent Property Management Software. The trouble is, good software doesn’t come cheap, and so we struggled-on with Excel spreadsheets.
Then we discovered Podio, which is simply THE BEST property management software we have EVER used, and we’ve tried lots! We wholeheartedly encourage you try this highly customised software COMPLETELY FREE FOR A MONTH; it’s simple to use and can be easily integrated into your business.
We test drove it for twelve months, constructing very specific Apps, checking for clunky Systems and slowly implementing and integrating it into our own business. It’s a completely adaptable piece of software that you can actually mould to fit your business, rather than you trying to mould your business around the software … and we’re going to hand it to you on a plate!’
It’s perfect for general property investing, Multi-Lets, and indeed Rent 2 Rent. To save you a humongous amount of time, we’re happy to share all our Apps with you and help you get all set up, plus we have some short training modules for you and excellent after support. We’ll also send you any future updates completely free.
So what else can it do? Well, just about everything you’ll ever need, including:
- Maintenance Scheduling
- Refurbishment Projects
- Customer Relationship Management
- Tenant Move In/Move Out
- Tenant Maintenance Payments
- Landlord Maintenance Payments
- Tri-monthly Interim Inspections Reports
- Landlord and Tenant Profiles
- Apps inter-communicate
- Free, short training modules
- Free software updates
- Run multiple businesses
- Plus much much more
“I invested in Podio and the Systems Masterclass Manual at its 2016 Big Reunion launch. Podio is without a doubt the best thing since sliced bread when it comes to back office systems for any property business! I use it for tenant recruitment, tenancy management, lead generation with my VA and SO much more. I can’t wait to get my hands on the affordable upgraded version, which I had previously discounted due to cost. I tried other systems but none were as customisable and easy to use as Podio, and now that everything will be under one roof, I whole heatedly recommend it every time. It’s the dawn of the age of Podio 🙂 ” – Hanna Hunter
Property Management Software of this calibre usually costs 100’s of ££’s per month, but you can plug into our system for just £19.99 pcm.
The first month is free and there’s no minimum term, so you can unsubscribe at any time. But we totally guarantee that you’ll love it!
Property Management should be easy and simple, so join us and the thousands of other happy investors and we guarantee that it will be.
“Podio is the key to an efficient, productive, empowered and centralised business. Without it we would be paying for a host of other products. A single console enables us to manage all our properties, leads, deals and projects, plus it communicates between all, and also to our clients and our contractors. Podio means less confusion, more accountability and best all, totally CLARITY for everyone. Key to everything are the carefully crafted Property Management Apps created by the MLCS team; they have saved us months of trial and error by giving us the blueprint to productivity. Podio is our company extranet on steroids!” – Darren Waring, AVANT Property Developments
Podio can, without a doubt, easily manage every single aspect of your business, lettings, operations, maintenance, cleaning, marketing, refurbishment projects and much more.
There’s a basic version of Podio that’s free to use which is a great way to dip your toes in the water, and get a feel of the system to see what Podio is capable of …. but you don’t get all the ‘toys’. E.g. the advanced ‘process flow’.
You can upgrade to get more (but still not all) of the advanced fun features for around £20 per user, per month. This means that if you and just one other member of your team need access, that’s £40pcm. As your teams grows, this expense will also grow, and you still won’t have the extra and essential ‘enterprise’ features, such as:
- Priority support & training
- Unlimited document sending
- Encrypted file sharing
- Large files storage
- And many others
So MLCS have scored a deal with the nice people at Podio where we pay for the full Enterprise package (££££’s!), and can offer access as kind of a franchise, to members of our wider community (you).
This deal gets us the addition of GlobiFlow, which will allow you to automate key tasks and set up triggers for essential time-sensitive actions. GlobiFlow is SO comprehensive, that you are able to turn Podio into a much more sophisticated, dynamic, business management system.
This is good news if you want to automate the everyday drudgery, save time, save money … and maybe even save your sanity!
“We have just recently purchased the Systems manual with the Podio subscription and … WOW!! This is seriously going to change our HMO and R2R business. Plus the MLCS team have made some easy to follow step-by-step training videos on how to use it. Thanks guys, you never fail to impress!!” – Matt Ward
“As my business grew I knew I had to get systemised and fast. The MLCS team got me set up with Podio and now I couldn’t live without it. Its cloud based, paperless, simple to use and my tenants love it. This is a REALLY fantastic and essential tool to help your business move forward.” – Rich King
But it gets even better…
It’s all pretty amazing and proven software but the thing that makes it REALLY EXCITING for property investors, is that you also get the very specific property management Apps we have been building into the system for the last twelve months (as detailed in the Systems Masterclass Manual). This includes the awesome ‘One Click Tenancy Creation’ App and the really cool ‘One Click Referencing’ App, which will save you SOOO much time and completely eliminate mistakes. You also get Podio’s integrated e-signing facility, which will save you a fortune of printer ink.
- Integrated e-signatures
- One click tenancy creation
- One click tenant referencing
- Automated email facility
- Plus a whole lot more
Yep! You read that correctly, by using our special Podio portal, you can get ALL this for just £19.99! Plus you get one month’s FREE trial to make sure you like it (you will) and you can opt-out at ANY time 🙂
We have a philosophy in that we only want the best systems that will free-up our valuable time, help make us more money and enable us to operate our business as remotely as possible. Podio does all that for us and the above and it’s capable of SO much more.
“We’ve been using Podio for 9 months and it’s been an absolute GODSEND! in fact its the BEST THING we’ve ever used!. Everything is now in one place where team members can access it. It’s amazing the way it creates the tenant profile, auto references them then also creates and sends the AST and DPS forms – AND SO MUCH MORE! It really has saved us so much time, stress and all that messing around. Thank you for teaching us how to use it and we’re very excited at the prospect of implementing it further.” – Suzie Bates, Leicester Property Solutions
This is an incredible price for software of this calibre and we won’t be able to retain it indefinably.
For a further insight click on the image below to watch the short 15 min Systems and Podio video.
“We’ve just started using Podio with our first property and must say it’s absolutely AMAZING! It’s really professional, it gives us total peace of mind that we are 100% legal and it’s all online; so no piles of paperwork. It’s also very user friendly, the training videos are simple to follow and implement, plus there’s great after-support from team MLCS. It’s totally systemised EVERYTHING and is highly recommend.” – Pam James
Frequently Asked Questions
Q. Does the £19.99 subscription also include Right Signature (digital Signature) for no extra charge?
A. Yes it does! Right Signature is exemplary, simple to use and is owned by Podio’s parent company Citrix. Therefore it’s the only e signing system that can be integrated. E-signatures are 100% legally-binding and there is unlimited document sending.You can include your company’s logo, colors, and a photo on every document you send. Your clients will never know it’s not part of your website. (For 3 team members this would normally cost around £50pcm, but its included in the £19.99)
Q. If I am already signed up to Right Signature, can I keep the same account with no loss of information?
A. You ‘can’ still use your existing account, but it won’t be the full integration you get via our specific Apps.
Q. We already use Podio. Will we need to install a new Workspace, or just add more Apps to our existing Workspaces?
A. You will still be able to use your own Workspaces, and we’ll set you up with the new definitive MLCS Workspace where you can access all of our Apps, digital signature software and other automation. We do all the back-end stuff for you so that you can smoothly transition everything over. You can of course further adapt the system to suit your specific needs.
Q. Can it send SMS and WhatsApp messages per property and/or to everyone at no extra cost?
A. Yes, your Workflow can send Text Messages to mobile phones which can also include Podio data. Replies to these texts can trigger additional Workflows to respond to those replies. Sadly not WhatsApp, as this is a totally independent system.
Q. Will Podio integrate with my website?
A. You can Embed any Podio Item directly on your website to make everything completely interactive. By simply pasting a small script tag into your website source, you can expose parts of any app, and effectively use Podio as a simple Website Content Management System (CMS).
Q. Can tenants book a viewings through your website and link to Podio?
A. You ‘can’ set up a Workflow to do this if you like, however we like to keep control of when viewings are booked and to have that initial conversation.
Q. Are you using Globiflow for the automation (which is awesome) or the standard Podio workflows?
A. Definitely Globiflow … and yes it IS awesome and yes it IS included in the £19.99 price! Globiflow allows you to automate a lot of the tedious tasks in your business = a dynamic business management system.
Q. If I am already using the premium version of Podio at $24pcm, do I need to switch to the £19.99pcm version?
A. Yes, with the £19.99pcm ‘Enterprise’ version you also get e-signing, Globiflow access, all our free integrated Apps plus full support.
Q. How many Workflows will we get in Globiflow, and for an existing account holder, will there be no loss of existing flows? I.e. same account used, and a smooth migration.
It’s pretty much an unlimited amount of flows (250+). If you already use Podio, you can keep your existing account running as normal, and we’ll add the extra Workspace, with all the additional features.
Q. Do I also need Arthur maintenance software?
A. No, Podio will do all Arthur does and more … for less £££’s 🙂
Q. Will Podio integrate with Xero (or Quickbooks) accountancy software?
A. Yes you can integrate them, but it’s not cheap. Podio can manage every aspect of your property business and Xero every aspect of the finances, including producing repetitive invoices, statements, automated emails when the tenants don’t pay, your tenants can log in and see all the invoices and produce their own statements. so they can work well independently, or you can pay for the integration.
Q. Can Podio automate reminders?
A. Reminders and workflows can be triggered when time-sensitive items reach or exceed their target dates. You can also get notifications when any record in Podio is updated.
Q. Can you automate notices and processes?
A. You can send customised email notifications to customers when records are updated according to your business rules. You can also generate PDF’s.
Q. Can Podio emails include links (intelligent buttons)?
A. You can easily insert intelligent buttons and links into emails that, when clicked, will execute a flow and show the contact a message. These message pages can be daisy-chained to allow external contacts to make multiple selections, each one triggering its own set of actions.
Q. Can I include a scanned version of my Gas Cert in the e-Documents the tenant signs.
A. You ‘can’ set this up, but it will mean updating the system for every house, every 12 months. We have created an EVERGREEN system, that will never need updating. Its a legal requirement to display the Gas Cert on a notice board in the property, and we ask all tenants to sign a document to confirm they have had sight of it.
Q. Can I use Podio to run my other businesses?
A. Yes you can. You can create Organisations and Workspaces for each of your independent businesses.
If you have any more questions about Podio,
or book a call via the website and we’ll be happy to help.
“Podio software has been an absolute gem! I am a big believer in systemising and outsourcing as much admin and paperwork as possible. The system really makes the whole process of tenant applications, referencing and converting the information into an AST really fast and simple, plus I get peace of mind that I won’t forget anything. I can access everything from my phone saving precious time and money. I highly recommend the Podio system, whether you have one property or 100.” – Michelle Cairns